Office Type & Status

for authorized users only

Last updated on 12/05/2017

 
This module allows Authorized users to create an Office in COIN.

 

 

How to get there

Log-on using your Username and Password, click on "Countries & Offices" on the top navigation bar, then select "Office Management". Select the office from the "Office" drop down menu and then click the "Types & Status" tab.

All the information displayed below it only refers to the selected office:

Add a New Office

To add a new Office click the link "+ Add New Office":

Complete the form as per the following instructions:

Details:

  • Office Code*: Insert the office code in upper case 3-5 characters max Eg:FRANG
  • Accredited From*: The system defaults to the currently selected country, but this can be changed. Start typing the name of the new country and then select it from the list
  • Office Type*: Select the office type from the drop down menu
  • Description*: Type the Official description of the office Eg: FAO Representation in Angola
  • Remarks: Insert any relevant remarks

Status:

  • Opening Date: Select the office "Opening Date" from the calendar

Languages:

  • 1st Office Language*: Select the language from the drop down menu, the first language is mandatory
  • 2nd Office Language: If an office has more than one official languages, select the second language from the drop down menu

Please note that all fields marked with an asterisk (*) are mandatory.

 

Click on the "Save" button to save the changes or the "Discard" link to close the window without saving.

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Edit an office record

To update an office record, select the office from the "Office" drop down menu, select the "Type & Status" tab and click the "Edit" button:

Details:

  • Description*: Type the Official description of the office Eg: FAO Representation in Angola
  • Remarks: Insert any relevant remarks

Languages:

  • 1st Office Language*: Select the language from the drop down menu, the first language is mandatory
  • 2nd Office Language: If an office has more than one official languages, select the second language from the drop down menu

Update the information as described above and click on the "Save" button to save the changes or the "Discard" link to close the window without saving.

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Change Office Type

To change an office type, select the office from the "Office" drop down menu, select the "Type & Status" tab and click the "Change Type" button:

  • Office Type*: Select the office type from the drop down menu
  • Description*: Type the Official description of the office Eg: FAO Representation in Angola
  • Change Date*: Select the date in which the office has changed type from the calendar
  • Accredited from*: The system defaults to the currently selected country, but this can be changed. Start typing the name of the new country and then select it from the list

    Update the information as described above and click on the "Save" button to save the changes or the "Discard" link to close the window without saving.

    • Once the office type is modified, the previous type will be recorded on the main page under "Office History". The "To" date is automatically inserted.

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    Close office

    To close an office, select the office from the "Office" drop down menu, select the "Type & Status" tab and click the "Close" button:

  • Closing Date: To close the office, select the "Closing Date" from the calendar
  • Closing Reason: Use this field to insert the reason why the office has been closed

    •  

    To reopen an office click the "Reopen" button.

     

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