Contributions
Last updated on 26/03/2019
The Contributions module allows the insertion of Government Contributions after a Country Agreement has been signed between the Government of the Host Country and FAO which stipulates the Government's obligations vis-à-vis FAO in regards to the establishment and the operational costs of the Decentralized Office (i.e the cash and in kind contributions).
How to get there
Log-on using your Username and Password, click on "Countries & Offices" on the top navigation bar, then click on "Government & Contribution" and select "Contributions":
The table is divided in two sections, the first on the left, is to view the information included in the Host Country Agreement and the second on the right, is for the Decentralized Office to report on the status of the contribution.
View expected contributions
The first section is read only, where the information is inserted by Authorized users which reflects the Host Country Agreement. This information cannot be modified by the Decentralized Offices and it includes the following:
- No.
- Contribution category
- Agreed: Yes or No
- Quantity
- Corresponding value: Total value
- Currency
- Remarks
It is possible to hide contributions, not mentioned in the Host Country Agreement when they do not contain any information, by ticking the box "Hide contributions without information".
Report the status of contributions
The second section is editable by the Decentralized Offices by clicking the "Edit Contribution Status" link on the top left hand side:
The Decentralized Office is required to insert information on agreed contribution as follows:
- Received: Select either Yes o or No from the dropdown menu
- Quantity: Enter the quantity if applicable
- Corresponding Value: Enter the total value of the contribution
- Currency: Select the currency from the dropdown menu
- Remarks: Enter any relevant remarks (This field is mandatory when the contribution has been agreed but not received or when the contribution has not been agreed but has been received)
Please note that the Government counterpart cash contributions (GCCC) is not editable and will be automatically imported from GRMS.
Update the records as required and click on the "Save" button to save the records or the "Discard" link to close the window without saving.
To create a PDF file of the full or filtered situation, click the "Download as PDF (full list)" or "Download as PDF (filtered list)" link on the top right-hand side of the screen.
Verify contributions
The information entered must be also verified at periodical intervals. After a careful review, click the "Edit Contribution Status" link on the top of the page and then the "Verify" link.