How to START

Last updated on May 2020

 

After login, the first page displayed in COIN is the "Welcome to COIN" page.

 

This page is the gateway to the system, it displays a list of offices closed for holidays on the day and COIN technical communications together with an Administrative Calendar showing all Office Deadlines and Events.

At the bottom the "Did you know" section of helpful weekly tips on how to use COIN and a list of useful links.

For country specific information select a Country or Office by using the Country / Office selector described below.

 

 

 

 

The Country / Office selector 

 

Countries or Offices can be selected from the drop down menu on the top left-hand side of the screen. The Office of the user who has logged in will be the default Office selection. To change Country or Office click on the Country / Office selector. You can either make a selection from the drop down list or type the first two letters of the country and then select from the list.

If there is more than one office in a given country, like a Regional or Sub-regional office, this will be listed underneath.

If you are looking for a Regional, Sub-regional, Liaison Office or National Correspondent, but you are unsure in which country it is located, type:

  • “Reg” for Regional
  • “Sub” for Sub-regional
  • “Lia” for Liaison
  • “Nat” for National Correspondent

 

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The Country / Office Information page

Either by default or if a Country or Office has been selected, the first page displayed is the Country / Office Information page for that country. You can switch between those pages by clicking on the "Office" or "Country" tab.

 

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The Main navigation

The main navigation menu on the top bar contains the following sections:

  • Countries & Offices office information can be edited and administrative transactions can be performed. This section can be edited only by users who have been provided edit access privileges otherwise the information will be in read-only mode.
  • Briefs OnLine: The BOL system which allows multi-source compilation and decentralized clearance of Country Briefs, including Key messages (or speaking points), and Quarterly Country Updates.
  • Information: it contains useful external links, links to manuals, reports and general documentation on FAO Decentralized Offices.
  • Finding people & offices: provides information to easily get in touch with FAO Decentralized Offices and field staff.
  • Global Functions: from this section each office can access the CMS (Content Management System) to edit Office's Websites on-line.
  • Workflow: it allows interactivity between Decentralized Offices and FAO Authorized Approvers on administrative requests. It is diveded into 3 sections, Workflow Pending Items, Reminders and Pending E-mails. Through this section you can reach the "Workflow Settings" page where some aspects of the Workflow system can be customised to suit user's specific needs.
  • My Functions: allows each user to access a customised list of direct links to commonly used functions. 

 

 

Reports

Reports are listed under their related subject areas in the main navigation menu.

The Top Area

The area above the Navigation bar contains the following links:

  • Log-in: It opens the FAO central login page. If you are already logged in, it will show your login name, domain and user role.
  • Log-out:  To log off the system, click the "Log-out" link.
  • My Profile: To edit your own Private & Office Contact details, upload your Picture and when applicable upload the UNDSS Inspection & Compliance Certification Report in the "MORSS Compliance" section. 

COIN user roles: User roles are granted automatically but can also be requested for specific work related functions. It is possible to have more than one profile. In this case, the required profile can be selected from a dropdown menu. To set a preferred profile as a default profile, click on the "Star" icon. 

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Quick Find: All functions in COIN can be accessed directly by clicking on the Quick Find selector and entering the name or a word included in the title of the desired function. The quick search mechanism will list of possible options to choose from which will automatically take you to the desired page. 

 

Contextual Help: the On-line help section directly related to the page/function you are currently working, can be easily accessed by clicking the "Help" icon located on the top right-hand side of the screen.

 

Pin to my functions: By clicking this icon, the function (module) you are currently working will be automatically added to the My Function menu. (Similar in concept to the Internet Explorer "Add to Favourites").

 

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The Left Navigation Menu

The left-hand menu of the Home Page allows users to access information and documentation on FAO activities at Decentralized Offices. It is diveded into 3 sections:

  • Actions: This section is available only to authorised users with edit privileges. All listed actions relate to the page you are working on and change accordingly. 

  • Related Information: List of useful and easily accessible links to pages related to the page you are working on and change accordingly.

    • Contact us:

    • Send feedback: by clicking on this link you will be able to complete an online form to report problems or suggest improvements for the page you are working on.

     

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    Click the left-hand menu items on this page for related topics.